Modelo de tratamiento de datos RGPDManagement and Preservation of Public Archives

PublicLocal Authorities

This processing activity supports the management and preservation of public records for archival purposes in the public interest, in compliance with the Public Records Act 1958 and the UK GDPR. Data may be retained indefinitely where justified and is subject to access and redaction controls. Special category data is processed under Article 9(2)(j) with appropriate safeguards.

Finalidades (1)

La finalidad de un tratamiento es el objetivo principal del uso de los datos personales. Estos datos deben ser recopilados para un propósito bien determinado y legítimo y no deben ser tratados posteriormente de manera incompatible con este objetivo inicial.

To ensure the preservation, accessibility, and long-term integrity of records of significance

To ensure the preservation, accessibility, and long-term integrity of records of historical, administrative, legal, or cultural significance in the public interest. This activity supports: - Government transparency and accountability - Historical and cultural preservation - Protection of citizens’ rights through access to past decisions and documents - Research and public interest journalism - Compliance with archival and public records laws It is especially relevant to organisations designated as public authorities under UK law.

Ejecución de una misión de interés público o relacionada con el ejercicio de la autoridad pública - art.6-1 e)

➤ Primary Legal Basis: Article 6(1)(e) – “Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.” ➤ If special category data is included: Article 9(2)(j) – “Processing is necessary for archiving purposes in the public interest…” Supported by: Schedule 1, Part 1, para. 4 of the Data Protection Act 2018 – Archiving in the public interest, scientific or historical research, or statistical purposes. 📌 Legal and institutional references: Public Records Act 1958 (UK-wide) Freedom of Information Act 2000 – for public access to certain archived records Data Protection Act 2018, Section 19 and Schedule 2, para. 6

Datos (1)

El artículo 30 del RGPD exige el registro de las categorías de datos tratados. Se trata aquí de definir las categorías de datos tratados. Estas pueden ser consideradas comunes o sensibles.

Personal data in public archives

Detalles de los datos

All other data relating to marginal civil status entriesopcional

Scope of parentageopcional

Names, first names, dates and places of birth of parentsopcional

Date and place of marriage, civil union, divorce, civil union breakdownopcional

Date and place of deathopcional

Nationalityopcional

Date and place of birthopcional

Nickname, alias or pseudonymopcional

Name, surname and first nameopcional

Reglas de conservación

Base activa:

As required for operational or legal use

In accordance with each public body’s records management policy

Archivado intermedio:

Indefinite (permanent preservation)

Where records are selected for permanent preservation under the Public Records Act

Orden final

Personas afectadas (1)

Una persona interesada es toda persona cuyos datos son recopilados, retenidos o tratados por el tratamiento de datos en cuestión. Ej: En el marco de un tratamiento de gestión de reclutamiento, cualquier candidato para el puesto en cuestión constituye una persona interesada.

Citizens

Creado el:07/08/2023

Actualizado el:06/14/2025

Número de usos:3

Modelo de tratamiento de datos RGPDManagement and Preservation of Public Archives

Finalidades (1)

Datos (1)

Personal data in public archives

Personas afectadas (1)

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