GDPR Data processing modelUse of telephone services in the workplace

By: Ludwig Karneth

Human resourcesPrivatePublicCurrent

This processing model relates to the management of telephone equipment provisioning and maintenance of the telephone fleet, the internal telephone directory and the organization's internal messaging system, as well as the reimbursement of telephony expenses used privately by employees and the control of expenses related to the professional use of telephony services and those related to the private use of telephony services.

Purposes (6)

A purpose is the objective pursued by the setting up of your file. It indicates what the processing of personal data will be used for, its purpose. This purpose must be clear and understandable

Telephone equipment management and maintenance

Internal telephone directory management

Creation, publication and distribution of nominative lists of telephone service users

Technical management of the organization's internal messaging system

Reimbursement of telephone expenses used privately by employees

Reimbursement of telephony services used privately by employees when the private nature of the use of these services is determined by the employees themselves

Controlling expenses linked to the professional use of telephony services

Drawing up and publishing statements relating to the use of telephony services, calculating the cost of this use and drawing up anonymous statistics

Controlling expenditure on private use of telephony services

Data categories (1)

Personal data is any information relating to an identified or identifiable natural person. A natural person can be identified either directly (eg surname and first name) or indirectly (eg phone number, social security number, email or postal address, but also voice or image)

Telephone service user identity and service usage

Data details

Billing itemsrequired

Call durationrequired

Nature of callrequired

Operator calledrequired

Telephone service usedrequired

Called phone numberrequired

Email addressrequired

Servicerequired

Function required

Line numberrequired

Name and surnamerequired

Data conservation rules

Active base:

1 year running from the due date of the sums owed in payment for the provision of telephony services.

Data subject (1)

A data subject is any person whose data is collected, retained or processed by the data processing. e.g. In a recruitement process, any candidate for a position proposed in recruitement management process

Employees

Author:

Ludwig Karneth

Created at:07/08/2023

Updated on:00/01/1970

Nb using:0

GDPR Data processing modelUse of telephone services in the workplace

Purposes (6)

Data categories (1)

Telephone service user identity and service usage

Data subject (1)

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