GDPR Data processing modelPopulation census

PublicLocal Authorities

Processing of personal and household data by local authorities to monitor, track, and support population census activities. Data is collected temporarily for analysis, transferred to the national statistics authority, and then deleted by local entities. Aligns with the Census Act 1920, Statistics and Registration Service Act 2007, and UK GDPR guidance on public task.

Purposes (3)

A purpose is the objective pursued by the setting up of your file. It indicates what the processing of personal data will be used for, its purpose. This purpose must be clear and understandable

Ensuring completeness of collection

Public interest

Art. 6(1)(e) – task carried out in the public interest as part of local census duty.

Follow collection progress

Public interest

Art. 6(1)(e) – essential for statistical accuracy and administrative coordination.

Calculate enumerator remuneration

Public interest

Art. 6(1)(e) – linked to a public task (census delivery); financial processing strictly limited to purpose.

Data categories (3)

Personal data is any information relating to an identified or identifiable natural person. A natural person can be identified either directly (eg surname and first name) or indirectly (eg phone number, social security number, email or postal address, but also voice or image)

Housing tax file extract

Data details

Last name, first name and address of building ownerrequired

Data conservation rules

Active base:

10 days after survey.

Minimal retention for matching and validation. Compliant with Art. 5(1)(e).

Destruction

Individual census form

Data details

Name and address of employerrequired

Function optional

Type of employment contractoptional

transport modeoptional

Professionoptional

Business address

optional

Name and activity of the employing companyoptional

Job seeker statusoptional

Former employment statusoptional

Diplomasrequired

Marital status

required

Place of residence for the previous yearrequired

year of studyoptional

Professional situationrequired

Date of arrival in Franceoptional

Nationalityrequired

Date and place of birthrequired

Genderrequired

first and last namerequired

Data conservation rules

Active base:

Not retained locally; sent to national statistics authorities.

Aligned with data minimisation principle.

Destruction

Housing census sheet

Data details

Other housing residentsrequired

Adult children living elsewhererequired

Permanent inhabitants of the accommodationrequired

Name of main occupantrequired

Home addressrequired

Number of vehicle(s) of the occupantrequired

Year moved inrequired

Occupant Qualityrequired

Housing characteristics (living area, number of habitable rooms and number of occupants)required

Year of constructionrequired

Accommodation typerequired

Data conservation rules

Active base:

Until transmission to national statistics autorities

Proportionate temporary holding.

Destruction

Data subject (1)

A data subject is any person whose data is collected, retained or processed by the data processing. e.g. In a recruitement process, any candidate for a position proposed in recruitement management process

Citizens

Created at:07/08/2023

Updated on:06/21/2025

Nb using:3

GDPR Data processing modelPopulation census

Purposes (3)

Data categories (3)

Housing tax file extract

Individual census form

Housing census sheet

Data subject (1)

Access the full processing template